Creating Meetings

This page details how to set up meetings, covering access to meeting creation, defining meeting details, setting access levels, scheduling, adding branding, managing media and experiences, and finalizing the setup.

Step 1: Access Meetings Page:

1. Navigate to the admin panel dashboard.

2. Click on the "Meetings" tab on the sidebar.

3. Locate and click on the "Add Meeting" button to open the meeting creation interface.

Step 2: Enter Meeting Details:

1. Meeting Name: Enter the unique name of the meeting in the Meeting Name field.

2. Meeting Access: Decide on the visibility of the meeting:

   1. Private: Select this option if the meeting is by invitation only or requires an access code.

      • By Invite: Choose if the meeting is invite-only.

      • Note: the admin will need to invite users individually or by group in order to access the meeting.

      • By Access Code: Select if attendees require a code to join.

   2. Public: Select this if the meeting is open for anyone to join.

Step 3: Set the Timing:

1. Start: Pick the starting date and time for the meeting.

2. End: Choose the ending date and time.

Step 4: Add Branding (Optional):

1. Click on the 'Add Logo' button to select an image.

2. Note: The logo will be displayed on selected experience walls within the environments of your meeting.

Step 5: Add Media:

1. To enhance the attendee experience, you can add various media files that attendees can view, spawn, or listen to within the meeting center.

2. Click on the 'Add Media' button to select media files to add to the meeting. This can also be done after creating the meeting.

3. Note: before adding media to the meeting the admin will need to upload media to the admin panel. See instructions under the Uploading Media section.

Step 6: Adding Experiences:

1. Starting Experience: Use the dropdown to select the initial experience for attendees.

2. Add Various Environments: You can add multiple experiences by clicking the plus sign next to 'Experience Name'. A dropdown menu will appear for each new experience slot you create, allowing you to select from various pre-set environments.

3. Attendee Capacity: Choose the maximum number of attendees.

Step 7: Finalizing the Meeting

1. Once all details are filled in, review the information for accuracy.

2. Click the "Add Meeting" button to save and create the new meeting.

3. Note: it is possible to edit any meeting by going back to the main Meetings page and clicking the penicil icon associated with the meeting you want to edit.